Group Policyholder

A group policyholder is the organization or employer that owns and administers a group insurance plan on behalf of its members or employees. The group policyholder holds the master policy issued by the insurer, manages enrollment, collects premiums, and ensures that the plan complies with contractual and regulatory requirements. In most cases, the policyholder is the employer, while the insured members are the employees and their eligible dependents.

The group policyholder is responsible for communicating plan details, submitting employee information, and notifying the insurer of changes such as new hires, terminations, or benefit updates. Although the insurer underwrites and manages the policy, the policyholder acts as the main intermediary between the insurer and plan members. Individual members receive a certificate of insurance summarizing their coverage under the group’s master policy.

Example:

If a company provides its employees with extended health, dental, and life insurance through an insurer, the company itself is the group policyholder. Employees are covered under that policy but do not own it directly.

What to Watch For:

Employees should contact the group policyholder, usually the employer’s HR or benefits department, for administrative changes such as adding dependents or updating beneficiary information. The policyholder must ensure premium payments are made on time and that plan renewals or amendments are communicated clearly to all members.